Administration & Communications
One department. Many services.
The Administration & Communications Department is comprised of many sectors and provides the following services internally to all departments and externally to our MCFN citizens:
Membership Services
- Issuing Indian Status cards;
- Authorized “Commissioner” for signing and stamping legal documents, oaths, certified copies;
- Assisting with applications for birth certificates, Indian registration, Gas Tax exemption, administration of on-reserve estates and other forms;
- Reporting events to INAC for the Indian Registry System [births, deaths, marriages, divorce];
- Maintaining the Band Membership Registry;
- Processing Applications for Band Membership and Band Transfers;
- Preparing residency letters for Health Card renewal and taxation purposes;
- Chief Electoral Officer for By-elections for Elected Officials and Ratification Voting of major agreements.
Communications
- Website;
- Social media;
- Newsletters [Paytahchemowin];
- Graphic Design [posters, business cards]
- Electronic billboard programming;
- Video/audio recording of MCFN events;
- Livestreaming events;
- Video productions;
- News conferences;
- Employee photo ID cards and secure entrance cards
Information Technology
- Manages computer network systems – Local Area Network, Wide Area Network;
- Purchasing and upgrading email server and main servers;
- Purchasing, set-up, and installation of new and replacement computers – workstations, laptops, tablets and multi-purpose copiers/printers/fax machines;
- Purchasing and programming MCFN email accounts on new cellphones;
- On-site troubleshooting issues with Internet connections, computers, printers/copiers and other equipment;
- Removing files from old computers and restoring to original settings;
- Managing telephone & voice mail systems and security surveillance system.
Governance
- Managing MCFN General Elections, By-elections and Election Appeals;
- Managing Ratification Voting process for Resource Development Agreements [i.e. DeBeers IBA, OPG Amisk-oo-skow Agreement; Detour Gold]
- Collaborating with Leadership Committee and legal counsel (as required) in drafting and updating MCFN Election Regulations; Membership Meeting Regulations; General Rules for Ratification Voting; Recall Election Regulations; Code of Conduct for Officials; By-laws;
Management
- Annual budget preparations;
- Financial management of budgets in excess of $2M;
- Member of the Senior Management Team;
- Member of the Emergency Operations Control Group;
- Resource person for the Leadership Committee and the Finance & Administration Committee;
- Attending monthly Committee meetings and Council meetings as required.
- Participates in recruitment, hiring orientation and evaluations of departmental staff;
- Supervision of eight (8) departmental staff;
- Develops & implements administrative policies & procedures;
- Prepares proposals for funding;
- Prepares quarterly reports to MCFN citizens & monthly reports to Committees
Administrative Support
- Receiving and dispatching mail and parcels to and from Canada Post and others;
- Ordering, receiving and distribution of office supplies, janitorial supplies, furniture and small equipment;
- Receiving and forwarding telephone calls to the appropriate staff and handling routine calls;
- Greeting and re-directing clients, guests and the general public;
- Coordinating committee meetings;
- Custodian [janitorial] services at MCFN main office and executive services;
- Sending/receiving and registering incoming faxes